A great accountant is one who will solve all your financial woes and for small business owners it’s even more important to be on top of everything related to finances. Perhaps one of the biggest advantages about a good small business accountant is that you won’t have to frequently meet up with them. That’s because they’ll be occupied working through the records, ensuring that everything in your accounts is up to date and that you’re on top of all your compliance regulations without the fear of missing any deadlines that are fast approaching.
When you look at it closely, it’s quite a bit of responsibility that you need not worry about and isn’t that the whole point after all?
However, you can’t make it through by not meeting your accountant at all. There will be times when you’ll have to set up a face-to-face meet to go over some important paperwork, crunch some numbers or just analyses where you and your business are from a financial front in a year.
Given how important it is to of go over the books, it is crucial that everyone involved with this is present in the meeting for the process to roll out as smoothly and efficiently as possible. These meetings should address all important aspects of the various business functions so that the time that you’re paying for is used correctly and productively.
Keeping this in mind, we’ve put together some tips on how you can make meetings with your accountants worth it.
Pick a location that is free from distractions
Pick up a location that works for you both. Now this could be at your office, at your place, a coffee shop or someplace with a good Wi-Fi connection with a quiet seat in the corner. Some people might need pin drop silence to go over things while others might need an atmosphere full of hustle and bustle with a cup of coffee to keep them company. Just pick a location that suits everybody and doesn’t let their focus wander away because of the noise and other distractions.
Do your homework
As a small business owner, it is your responsibility to stay on top of what’s going on in your company. You can’t afford to take this lightly which is why you need to pore over every detail that matters with your finances and your business. The success of this meeting largely depends on the preliminary work you will do before you meet and discuss it with everybody else. So, do your homework and do it well before you put it on the table. Ensure that you have enough information assembled to work with and discuss it along the way. Not only will this give you a good head start, but it will also help you the most pressing concerns that you may have.
Have a set agenda before the meeting
Be it you or your accountant, or if there’s a secretary who can assist you, ensure that a concise agenda is prepared well in advance before the meeting takes place. Not having a clear agenda will result in wastage of precious time at the start of the meet as you and others will be trying to figure out things that you need to discuss. Moreover, it will be very confusing as all the parties involved will struggle to understand which aspect has to be prioritized over the other which will waste more time.
So to be on top of things it is best to take time out and map things that are to be addressed. You can consider setting up a Google Doc a week before the meeting is due and both you and your accountant and other parties can go on adding points that are to be discussed and then you can itemize the list in order of priority.
This way you will have a clear plan of the course of action for the big day.
Also, remember to note down the minutes of the meeting or at least keep a record of the notes in detail that you can later on use for reference and put to good use.